Senior Filing Specialist, Workers On-Site

Position Overview

We are seeking a Senior Filing Specialist to join our ambitious and growing firm. This role, within our Workers’ Compensation Department, is responsible for organizing and maintaining client records. If you have a strong background in a legal setting or an office environment, we would love to hear from you!

• Prepare and organize workers’ compensation case files for filing.
• Accurately enter and update data in the case management system.
• Perform administrative tasks related to pre-filing case preparation.
• Ensure compliance with internal procedures and filing requirements.
• Conduct workers’ compensation coverage searches.
• Communicate with attorneys and support staff to obtain missing or incomplete case information.
• Maintain organized and up-to-date filing records, both physical and electronic.
• Identify and resolve data discrepancies in a timely and accurate manner.
• Assist with special projects and other duties as assigned by supervising attorneys.

Education: High school diploma or equivalent required;
Associate’s or Bachelor’s degree preferred.

Experience:

• Prior experience in a legal, insurance, or workers’ compensation environment preferred.
• Familiarity with case management software is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Skills:

• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting.
• Excellent written and verbal communication skills.
• Strong organizational skills and a proactive, team-oriented work ethic.

• Competitive hourly pay rate commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plan.
• Opportunities for professional growth and career development within the firm.
• A supportive work environment dedicated to teamwork, integrity, and excellence in client service.

Department: Workers' Compensation

Employment Type: Full Time

Location: California

Workplace type: Remote – Must reside in California

Compensation: $28-33 hourly range depending on experience