Office Services Coordinator

Position: Office Services Coordinator $25/hr
Office Services Coordinator $25/hr
Irvine, CA - Onsite
Assignment Duration: 4 months

Hours:

8:30am-5:30 M-F (subject to change) | 40 hours

Why is this role open? Coverage
Possible for extension? Yes
Potential to convert to FTE:
Yes, TBD depends on business needs

Overview of Work Environment/Client Nuances/Team Overview:
The resources will assigned and working with a broker and shared team.

Resource's typical working day:
- Voucher Processing:
Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.
- Expense Management:
Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.
- Administrative Contract Support:
Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.
- Accounts Receivable (AR):
Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.
- Docu Sign Management:
Coordinating electronic document signing through Docu Sign, including sending, tracking, and filing completed documents.
- Light Marketing and Event Support:
Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
- Calendar Management:
Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.
- Printing and Binding:
Preparing marketing materials, including printing and binding collateral for presentations or client meetings.
- Other administrative tasks

Must Have Skills:
- Communication &

Collaboration:

Strong verbal and written communication skills, with the ability to collaborate effectively across teams.
- Technical Proficiency:
Proficient in Microsoft Excel, Word, and PowerPoint.

Software skills:
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Basic computer functions
- Familiarity with Adobe InDesign is a strong plus.
- Experience in managing or working with CRM systems is a plus.

Years of Experience: At least 2 years of experience

Education:

HS/GED

Pre-screening:
Microsoft office assessments

Interview Process: 1 virtual and 1 onsite

Summary:

As a
*** Office Services Coordinator, you will assist with providing administrative support to a small team or department.

Custom Fields:
Name:
Is this opportunity convert to Perm or Potential Convert to Perm?
Value:
Yes