Administrative Assistant IV - Legal Department

Location: Irvine, CA

Work Type:
Full-time

Department:
Legal

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time Administrative Assistant IV position on our Legal team in our Irvine, CA office. This position will provide high-level support to the Deputy General Counsel/Director of Legal Operations, and will also provide administrative assistance to the Legal team.

* This position is full-time, in-office only – Irvine, CA

• Responsible for administrative tasks and projects for Deputy General Counsel, such as scheduling meetings, answering phones, handling requests, and managing correspondence
• Coordinate and book travel, such as reserving flights, hotels, and car rentals
• Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
• Assist Deputy General Counsel with coordinating daily tasks to optimize workflow
• Help manage Deputy General Counsel calendar, plan meetings, and execute the day-to-day administration
• Assist Deputy General Counsel with special projects and project activities, including simple tasks and larger project plans
• Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
• Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings
• Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
• Be part of a team-oriented department and assist in other areas as needed
• Full-time, Hourly (Non-exempt)
• Pay Range is $41.10-$47.25 per hour
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
• Office Hours in Irvine:
  Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

• Bachelor's degree in Business Administration or related field, preferred
• 5+ years’ experience in an Executive Assistant or Senior Executive role, preferably in a Legal department or Law Office
• Experience with expense management, such as Concur or Quick Books, preferred
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Proven ability to manage multiple calendars
• Experience with coordinating and booking travel
• Strong time management and interpersonal skills
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable with excellent time-management and follow-through skills

We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide reasonable accommodation to complete the interview process upon request.