Administrative​/Purchasing Coordinator

About the Company

Our client is a well-established and growing real estate/homebuilding company known for delivering high-quality residential communities. They are looking to add a detail-oriented and proactive Administrative / Purchasing Coordinator to support their operations and purchasing team.

This role will play a key part in supporting purchasing, vendor coordination, and day-to-day administrative operations. The ideal candidate enjoys working in a fast-paced environment, is highly organized, and can juggle multiple priorities while supporting both internal teams and external vendors.

• Assist with creating and processing purchase orders for construction materials and services
• Maintain and update vendor records, pricing, and contracts
• Coordinate with vendors and suppliers to ensure timely delivery of materials
• Track and follow up on orders, invoices, and discrepancies
• Support budgeting and cost tracking for projects
• Maintain organized records of bids, contracts, and project documentation
• Assist with scheduling meetings, managing calendars, and general administrative support
• Communicate with project managers, construction teams, and accounting to ensure alignment
• Support special projects and additional administrative tasks as needed

• 2+ years of administrative, purchasing, or coordination experience (construction or real estate industry preferred)
• Strong organizational skills and high attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g., Sage, SAP, or similar) is a plus
• Experience working with vendors, purchase orders, or contracts is highly preferred

• Experience supporting construction, homebuilding, or real estate development teams
• Familiarity with budgeting, cost tracking, or job costing
• Knowledge of purchasing processes and vendor management

Salary range will be disclosed as required by local law. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.