Project Coordinator

Key Responsibilities

• Create and maintain project tracking systems to provide real-time updates on project status, schedules, responsibilities, and deliverables
• Coordinate communication between Product Development, Graphic Design, Marketing, Inventory, Purchasing, Production, and external vendors
• Monitor project timelines and follow up with team members to ensure deadlines are met
• Organize and manage product samples, including receiving, labeling, tracking, storage, and distribution
• Maintain accurate product documentation, including specifications, packaging details, artwork files, certifications, testing reports, and marketing materials
• Ensure all departments have access to the latest project information and revisions
• Assist with product launch coordination and preparation of supporting materials
• Support marketing team on updating changes to price books
• Schedule meetings, prepare meeting notes, and track action items
• Identify project delays or missing information and proactively communicate solutions
• Support continuous improvement of internal workflow and documentation systems

• Bachelor’s degree in Business, Marketing, Product Development, Graphic Communications, or related field advantageous
• 5+ years of project coordination, administrative, product development, or marketing support experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High level of patience, follow-through, and attention to detail
• Ability to work effectively in a fast-paced, cross-functional, ever-changing environment
• Proficient in Microsoft Office and project-tracking tools
• Experience with product documentation, sample management, or packaging/artwork coordination is a plus

• Detail-oriented and highly accurate
• Patient and professional communicator
• Strong sense of responsibility and accountability
• Self-motivated and proactive
• Able to prioritize and manage multiple deadlines
• Team-oriented with strong collaboration skills

• Experience with ERP, database, or project management systems
• Basic understanding of graphic file formats and packaging artwork processes
• Familiarity with product lifecycle and marketing coordination

This position works closely with cross-functional teams and requires strong coordination, communication, and organizational abilities to ensure projects move efficiently from concept through completion.

• Sitting:
  Must be able to sit for a minimum of 2 hours
• Walking:
  Throughout the facility on an as needed basis
• Lifting/Carrying:
  Must be able to lift 20 lbs
• Climbing:
  Must be able to climb stairs
• Talking/Hearing:
  Must be able to effectively communicate on the telephone

• $80-$90k
• Medical, vision, and dental benefits
• Paid vacation and holidays
• 401(k) Retirement Plan

Flexible hours. This full-time position is based in our Irvine, CA, headquarters.