Workplace Experience Coordinator Irvine, CA

Workplace Experience Coordinator

We are looking for a service-oriented Workplace Experience Coordinator to support daily front-of-house operations. This Contract position will serve as a key point of contact for employees, visitors, and vendors, helping create a welcoming, organized, and detail-oriented workplace environment. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage multiple priorities while delivering a consistently high level of service.

Responsibilities:

• Welcome employees, guests, and service providers courteously and ensure a positive arrival experience at the site.
• Oversee reception activities, including visitor check-in, badge coordination, and communication with internal teams regarding guest arrivals.
• Maintain shared workplace areas so they remain orderly, functional, and aligned with site standards.
• Respond to day-to-day employee and visitor requests promptly, directing inquiries to the appropriate contacts when needed.
• Coordinate with building operations, facilities, and external vendors to support meetings, events, and routine workplace services.
• Monitor office supply levels and arrange replenishment to keep essential materials available for daily business needs.
• Provide administrative support through scheduling, document preparation, email communication, and use of Microsoft Office applications.
• Track service requests and workplace issues, following through to resolution and escalating concerns when appropriate.