Office Services Coordinator

Office Services Coordinator

Assignment Duration: 4 months

Hours:

8:30am-5:30 M-F (subject to change) | 40 hours

Why is this role open? Coverage Possible for extension? Yes Potential to convert to FTE:
Yes, TBD depends on business needs

The resources will assigned and working with a broker and shared team.

- Voucher Processing:
Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.

- Expense Management:
Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.

- Administrative Contract Support:
Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.

- Accounts Receivable (AR):
Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.

- Docu Sign Management:
Coordinating electronic document signing through Docu Sign, including sending, tracking, and filing completed documents.

- Light Marketing and Event Support:
Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.

- Calendar Management:
Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.

- Printing and Binding:
Preparing marketing materials, including printing and binding collateral for presentations or client meetings.

- Other administrative tasks

- Communication &

Collaboration:

Strong verbal and written communication skills, with the ability to collaborate effectively across teams.

- Technical Proficiency:
Proficient in Microsoft Excel, Word, and PowerPoint.

- Proficient in Microsoft Excel, Word, and PowerPoint.

- Basic computer functions

- Familiarity with Adobe InDesign is a strong plus.

- Experience in managing or working with CRM systems is a plus.

At least 2 years of experience

Education:

HS/GED