Administrative Assistant

Administrative Assistant

Our client is seeking an administrative assistant for their Irvine office to manage office procedures and ensure smooth workflow, adhering to firm policies. The role involves maintaining confidentiality, fostering positive relationships with staff, and performing multiple tasks efficiently. Responsibilities include proofreading legal correspondence, organizing tasks under deadlines, and communicating effectively with clients, attorneys, and colleagues with courtesy and tact. The candidate must solve problems, use sound judgment, handle stress, and work decisively within deadlines.

Additional duties include scheduling meetings, depositions, court reporters, arranging travel, preparing expense reports, managing CRM contacts, and handling administrative support such as drafting engagement letters and notary services. The position requires strong interpersonal, organizational, and communication skills, with knowledge of iManage and Microsoft Office. Qualifications include a bachelor's degree (preferred) and at least two years of relevant experience. The work environment is a professional law office with routine use of standard office equipment.

The pay range for candidates with over two years of experience is $48,000 to $58,000 annually, depending on location and experience.