Office Services Coordinator

Office Services Coordinator

Pay Rate: $22-24

Hours:

8:30am-5:30 M-F (subject to change) | 40 hours

Location:

18575 Jamboree Road, Irvine CA

Overview of Work Environment/Client Nuances/Team Overview:
The resources will assigned and working with a broker and shared team. Resource's typical working day:

• Voucher Processing:
  Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.
• Expense Management:
  Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.
• Administrative Contract Support:
  Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.
• Accounts Receivable (AR):
  Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.
• Docu Sign Management:
  Coordinating electronic document signing through Docu Sign, including sending, tracking, and filing completed documents.
• Light Marketing and Event Support:
  Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
• Calendar Management:
  Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.
• Printing and Binding:
  Preparing marketing materials, including printing and binding collateral for presentations or client meetings.
• Other administrative tasks

Must Have

Skills:

• Communication &
  
  Collaboration:
  
  Strong verbal and written communication skills, with the ability to collaborate effectively across teams.
• Technical Proficiency:
  Proficient in Microsoft Excel, Word, and PowerPoint.

Years of

Experience:

At least 2 years of experience

Education:

HS/GED