Legal and Admin Assistant

Legal Office Administrator  At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees have been key factors in our company's growth and market presence. By hiring the best people and helping them grow both professionally and personally, we ensure a bright future for NTT DATA and for the people who work here.
For more than 25 years, NTT DATA Services have focused on impacting the core of your business operations with industry-leading outsourcing services and automation. With our industry-specific platforms, we deliver continuous value addition, and innovation that will improve your business outcomes. Outsourcing is not just a method of gaining a one-time cost advantage, but an effective strategy for gaining and maintaining competitive advantages when executed as part of an overall sourcing strategy.

Job Summary:

The Legal & Administrative Assistant will have a dual focus on Legal administration as well as general administrative support with a focus on scheduling and meeting coordination for the leadership team, booking conference rooms, taking meeting minutes and action items, organizing in-office and remote meetings, and preparing conference spaces and displays. This role also supports in-office events, manages supplies, and assists with logistics such as mailing packages and gifts to ensure seamless operations and positive in-office experience.

NTT DATA Services currently seeks a Legal Office Administrator to join our team in Irvine, CA

Key Responsibilities:

Legal Administration
Provides direct administrative support to the General Counsel.
Tracking the receipt and review of contracts, including follow-up, stakeholder communication, and detailed updates of contract tracking systems.
Strictly maintains all legal file organization including contracts, subrogation files, the legal compliance calendar and all legal compliance filing documentation.
Manage, negotiate, and settle subrogation liens under direction of the General Counsel.
Submit periodic filings with the U.S. Department of Labor, California Department of Insurance, Arizona Department of Insurance and other jurisdictions as needed.
Drafting letters, tracking follow-ups, and any other administrative support required by the General Counsel.
Meeting Scheduling/Coordination & Other Admin Functions
Provides high-level administrative support and assistance to the Executive staff and other assigned leadership staff as needed.
Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.
Scheduling office meetings between teams, managers, and departments including executive events, engagement events, in-office meetings, interviews and remote meetings.
Manages conference room set up, food ordering and prep, conference room clean up, minute taking and all other elements of in-office meetings including booking conference rooms.
Effectively reviews and considers all calendars for meeting scheduling to minimize congestion, ensure reasonable timing, and considers broader impacts.
Arrange travel and accommodation for executives when necessary.
Research and compares available travel and hotel accommodation to identify the best available option for each travel need, obtains approval and books travel within budget requirements as appropriate.
Performs office tasks including maintaining records, ordering supplies, mailing and scanning and basic bookkeeping.
Perform additional duties as assigned.
Requirements:
Minimum 2 years in a professional administrative role.
High attention to detail including personal organization.
Excellent written and verbal communication skills, including the ability to effectively summarize and engage in follow-ups.
Keen sense of urgency and an understanding of broader company impacts.
Preferred:
Legal Administrator experience
Healthcare Office Administration
Bachelor's degree
Project management certification.
NTT DATA Services is an equal opportunity employer and considers all applicants without regarding to race, color, religion, citizenship, national origin, ancestry, age, sex, sexual orientation, gender identity, genetic…