Contract Assistant, Administrative​/Clerical

Domain

Contract Administration / Proposal Coordination / Customer Order Processing

$25.00/hr. on W2

1st Shift

7/20/2026

• 1–3 years of experience in contract administration, customer service, administrative support, or related functions
• Strong data entry and documentation management skills
• Experience supporting proposals, sales orders, purchase orders, and contract-related activities
• Excellent verbal and written communication skills
• Strong attention to detail and organizational skills
• Ability to prioritize workload and meet deadlines in a fast-paced environment
• Experience maintaining contract files and customer records
• Ability to read and interpret contract documents, procedures, and customer correspondence
• Strong interpersonal skills with the ability to collaborate across departments
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)

• Experience with ERP systems such as Costpoint
• Experience processing EDI customer orders
• Familiarity with RFQs, proposal submissions, and contract closeout activities
• Experience supporting MRO (Maintenance, Repair, and Overhaul) operations
• Knowledge of customer portals and online solicitation systems
• Pricing support or contract pricing experience

The Contracts Assistant provides administrative and operational support for contract administration, proposal coordination, customer order processing, and documentation management activities. This role is responsible for maintaining accurate contract records, supporting proposal submissions, processing customer orders, and coordinating with internal teams to ensure timely and accurate execution of contract requirements.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.

• Coordinate, submit, and track approved proposals
• Assist with the distribution of sales orders and contract-related documentation
• Enter orders and contract requirements into the Costpoint system
• Manage online customer solicitations and retrieve purchase orders from customer portals
• Support repair-related solicitations and customer orders
• Generate, process, and track contract closeout documentation
• Scan, organize, and maintain electronic proposal and program files
• Assist with CAV entry and processing activities
• Conduct routine customer follow-up and communication
• Support proposal preparation and submission, including required backup documentation
• Maintain accurate contract files, correspondence, and records
• Process customer email orders received through EDI systems
• Coordinate with internal departments to resolve issues and support contract execution
• Assist with processing customer RFQs received via email
• Address customer concerns in accordance with company policies and procedures
• Support MRO repair project documentation and file management activities
• Assist with pricing-related tasks and special projects
• Perform additional administrative and contract support duties as assigned

• High School Diploma or GED required
• 1–3 years of related experience in contract administration, customer service, administrative support, or a similar role
• Strong attention to detail and accuracy
• Excellent communication and organizational skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office applications

• Experience using Costpoint or similar ERP systems
• Experience with proposal coordination and contract administration
• Familiarity with EDI systems and customer order processing
• Experience supporting RFQ and proposal activities
• Knowledge of MRO operations and contract closeout processes
• Previous experience working in aerospace, manufacturing, or defense environments
• Professional office environment
• Frequent interaction with customers and cross-functional teams
• Fast-paced environment requiring strong attention to detail and multitasking
• Regular use of ERP systems, customer portals, and electronic document management tools

Medical | Dental | Vision | 401(k) | Paid Sick Leave

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status under applicable law.

AI Usage Policy:
Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications, experience, and business requirements.