Assistant Office

Pathway Capital Management Office Assistant

The Office Assistant is a vital part of Pathway's large office space. This role provides office maintenance and administrative support to various departments.

Duties and Responsibilities

• Perform clerical duties such as scanning, photocopying, creating Fed Ex labels, mailing, and daily mail collection & distribution.
• Participate in weekly or daily meetings with the Office Manager.
• Consistently update all OA procedures in the OA manual.
• Order office & kitchen supplies and monitor inventory weekly.
• Set up and clean up for office events while also monitoring and refilling food, etc., during events.
• Set up and clean up of all on-site meetings. This includes stocking sodas and waters in conference rooms, pulling up blinds, setting up coffee mugs, and ensuring the meeting space is ready.
• Ensure consistent coverage of incoming calls and front desk operations during scheduled shifts.
• Loading and unloading dishwashers, including refrigerator cleanouts, daily Coffee machine maintenance, restocking snacks and cold food items several times a day, wiping down counters, booths, and chairs, and sanitizing high-touch areas throughout the Café.
• Support staff in assigned project-based work.
• Provide back-up assistance to the receptionist for breaks and as needed.
• Maintain confidentiality of all client, staff, and company information.
• Keep a record of all new hires and departures, and update it consistently.
• Assist with the Emergency Team list.
• Other duties as assigned.

Knowledge/Skills/Abilities

• Pro-active problem solver who is able to think outside of the box in order to find solutions.
• At least one year of professional office experience, or similar experience.
• Must be focused and able to work well with little supervision.
• Self-motivated, service-minded individual who understands this position is highly visible to the company's employees and is pivotal to the company's smooth operation.
• Able to walk within the office consistently each day.
• Able to load carts with small- medium deliveries.
• Work collaboratively with team members to support overall operations.
• Must have experience in Word and Excel (Intermediate to Advanced skill level)
• Required to work in the office full-time

Benefits:

• Health care benefits, including medical, dental, and vision coverage, with a small employee contribution.
• 401k Match
• Generous vacation and holiday policy accruals.
• Building amenities, including an on-site fitness center, restaurants, and special events.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We are committed to maintaining a workplace free from harassment and discrimination.