Student Affairs Administrative Coordinator

UCI Law Student Affairs Administrative Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

At UCI Law, we are driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. Lawyering Skills Program supports UCI Law's mission to do the best job in the country of training students for the practice of law at the highest levels of the profession.

Your Role on the Team Under the general supervision of the Assistant Dean for Student Affairs and Inclusive Excellence, the Student Affairs Administrative Coordinator administers a variety of projects furthering the short-term and long-term goals of the Student Affairs program. The Student Affairs Administrative Coordinator is responsible for the program's daily administrative operations and providing administrative support to the Assistant Dean for Student Affairs and Inclusive Excellence.

Program administration includes administering the weekly student newsletter and facilitating weekly Wellness Wednesday programming. The Student Affairs Administrative Coordinator oversees all administrative tasks surrounding weekly and yearly programming, such as Wellness Wednesdays, Orientation, and the Student Life and Pro Bono Awards. The Student Affairs Administrative Coordinator also plans and implements student-facing program events and programs; manages confidential and sensitive issues;

prepares and administers the program's budget, gathering information from a variety of sources, analyzing, and evaluating data, preparing detailed reports, and producing accurate projections for both the Student Affairs Office and other student-facing departments, as needed.

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Reports directly to the Assistant Dean of Student Affairs and Inclusive Excellence, provides a full range of professional administrative services related to student support, including support to other student facing departments when needed.

Manages confidential and sensitive administrative issues, analyzes processes, and presents options to implement effective change. Manages a variety of projects as assigned. Gathers data from a variety of sources, analyzes, and evaluates data, and prepares detailed summaries. Oversees administrative support to the Student Affairs Office and other student-facing offices, including complex calendaring, travel arrangements, reimbursement and finance processes, and online content maintenance.

May supervise student worker(s).

What It Takes to be Successful

Required:

Excellent writing skills mandatory to draft correspondence, memos, reports, and messages that are clear, logical, and concise. Skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. Demonstrated ability to organize and present complex information effectively to a range of audiences including faculty, students, staff, and members of the legal community. Demonstrated ability to speak, distinctly and diplomatically to obtain or relay concise, relevant information while using appropriate vocabulary and grammar through all forms of communications both digitally and orally.

Detailed knowledge in editing correspondence for correct meaning, word usage, grammar, spelling, and punctuation. Demonstrated ability to organize and implement the logistical requirements of events and programs. Ability to maintain confidentiality of information with tact and discretion. Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal guidance and supervision.

Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Experience editing and formatting legal documents. Interpersonal skills to communicate and interact effectively with faculty, staff, students, vendors and the public. Advanced knowledge…