Administrative Assistant Irvine, CA

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily front-office operations in Irvine, California. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating schedules, and keeping administrative tasks organized and on track. The role combines reception coverage with general office support, requiring strong communication skills, attention to detail, and a detail-oriented approach.

Responsibilities:

• Welcome guests, employees, and clients courteously and ensure each visitor has a positive arrival experience.
• Manage calendars, arrange appointments, and help coordinate meetings and front-desk workflows throughout the day.
• Respond to phone calls and in-person questions promptly, directing inquiries and providing accurate information or assistance.
• Keep the reception and common office areas neat, orderly, and presentable for visitors and staff.
• Perform administrative duties such as data entry, filing, preparing documents, sorting mail, and tracking office supply levels.
• Support office access procedures by monitoring visitor check-in activity and following established security guidelines.
• Operate a multi-line phone system efficiently, transferring calls and taking messages as needed.
• Assist with general clerical projects and provide day-to-day support to help the office run smoothly.