Executive Assistant

Location: Irvine, CA (5 days onsite)

Type: Full-time

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day‑to‑day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.

• Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts
• Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation
• Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest‑impact priorities
• Support meeting preparation, including agendas, materials, note‑taking, and follow‑ups on action items
• Draft and manage communications on behalf of the C-level leadership, including emails and internal updates
• Partner cross‑functionally with leadership and other stakeholders to drive alignment and execution
• Plan and coordinate executive meetings, events, and offsites
• Maintain confidential files, documents, and records with a high level of discretion
• Anticipate needs, solve problems proactively, and improve administrative processes for efficiency
• Support special projects and initiatives as needed

• 5+ years of experience supporting senior executives, ideally at the C‑suite level
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities in a fast‑paced environment
• High level of professionalism, judgment, and discretion with confidential information
• Excellent written and verbal communication skills
• Advanced proficiency in Google Workspace and/or Microsoft Office tools
• Ability to work onsite in Irvine, CA, five days per week

• Experience supporting a C‑level leadership directly
• Background in a high‑growth startup or fast‑paced environment
• Experience coordinating across global teams and time zones
• Proactive, resourceful, and highly self‑directed working style

Our salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job‑related knowledge, skills, and experience.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.