Sr. Executive Assistant Irvine, CA

Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level support to executive leadership in Irvine, California. This contract position is ideal for a detail-oriented individual who excels at managing complex schedules, coordinating travel, and keeping executive operations organized and efficient. The role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment while maintaining clear communication across teams.

Responsibilities:

• Oversee executive calendars by evaluating competing priorities, resolving scheduling conflicts, and recommending adjustments that keep daily activities on track.
• Organize meetings from start to finish, including scheduling participants, preparing agendas, assembling presentation materials, and documenting key takeaways and action items.
• Arrange business travel by securing transportation, lodging, and meal plans, updating reservations as needed, and providing complete itineraries to executives before departure.
• Support executive leadership with a wide range of administrative activities that improve workflow, increase efficiency, and enable timely decision-making.
• Develop and maintain organized systems for records, correspondence, and important documents in both digital and physical formats.
• Facilitate communication between executives and internal departments to ensure information is shared accurately and follow-up items are completed promptly.
• Contribute to special projects and events through research, data compilation, and the preparation of reports, presentations, and other business documents.
• Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment at all times.
• Complete general office support duties such as filing, copying, scanning, and ordering supplies, along with other assigned administrative tasks.