Executive Administrative Assistant

Executive Administrative Assistant

We are seeking a highly skilled Executive Assistant (EA) to support the CISO (Chief Information Security Officer) and VP of IT. This role is a trusted partner to the CISO and his collective leadership team, ensuring the smooth and effective operation of the CISO's office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality.

The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the IT Leadership Team (ITLT).

Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.

Key Responsibilities

Executive Support & Calendar Management

• Manage an intricate, global calendar; ensure the CISO's time aligns with strategic priorities.
• Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
• Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.

Communication & Briefing Preparation

• Serve as the primary contact for the CISO's office, ensuring clear, timely communication with internal teams and external partners.
• Partner with Communications to prepare briefing documents, talking points, and business trip packets.
• Triage and respond to inquiries; route routine matters to appropriate owners.

Operational & Administrative Excellence

• Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, One Drive, and WD internal tools.
• Maintain organized documentation, collaboration sites, and executive workflows.
• Work effectively across WD's global EA community, establishing and maintaining strong working relationships.

Qualifications

• Minimum 10 years supporting technology executives, ideally a CISO or IT VP in a large public company.
• Expert-level proficiency with Microsoft 365 productivity tools.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Thrives under pressure and adapts quickly to shifting needs across global time zones.
• Exceptional written and verbal communication skills.
• High emotional intelligence, strong interpersonal skills, and executive presence.
• Proven ability to mentor and collaborate with administrative peers.
• Integrity, discretion, professionalism, and a proactive, solutions-oriented mindset.
• Ability to work both independently and as part of a team.