Temporary Facility Manager-Irvine, CA

Job Title: Facility Manager

Job Type: Full-Time-Temporary

Location: Irvine, CA

Compensation/Salary: $86,000-$96,000

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

Duties include the following. Other duties may be assigned.

• Manage logistics for parking allocation, signage, and stakeholder communication.
• Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
• Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
• Escort vendors, contractors, and ensure compliance with access control procedures.
• Support the issuance of HHS s (PIV Cards) and fingerprinting services.
• Maintain inventory and usage logs for government vehicles.
• Track and control physical keys and support facility security protocols.
• Complete monthly fleet and key control reporting.
• Proper coordination and readiness of meetings and parking logistics.

• File Plan Development and Process Improvement
• Develop a File Plan procedure tailored to the client’s specific program operations, client requirements, and office location.
• Create and maintain an overview dashboard for managing and maintaining records.
• Identify and resolve inconsistencies in records classification or retention.
• Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
• Maintenance of Records Inventory
• Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
• Ensure compliance with NARA standards and client retention schedules.
• Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
• Receiving, Processing, and Storage of Records
• Coordinate intake and processing of digital and analog records.
• Apply accurate indexing, scanning, digitization, and filing practices.
• Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
• Retrieval of Records
• Process record retrieval requests from client staff within required timelines.
• Maintain check-out logs and ensure timely return or follow-up of borrowed files.
• Digitize and deliver requested records securely and in accordance with policy.
• Record Disposition (Destruction or Transfer)
• Organize and execute file room cleanups and record disposition activities.
• Prepare records for destruction or transfer per retention schedules.
• Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
• Overview Dashboard
• Maintain a centralized dashboard summarizing records management activities.
• Report issues, volumes, and compliance progress monthly.
• Respond to feedback and ensure dashboard accuracy and timeliness.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Associate degree in Business Administration, Information Management, Logistics, or a related field — or equivalent professional experience.
• Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
• Demonstrated experience in federal property and facility operations.

• Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
• Strong understanding of NARA guidelines and federal records lifecycle management.
• Familiarity with record management tools (e.g., Alfresco, File Net, Documentum, ECMS).

• Excellent organizational, written, and verbal communication skills.
• Ability to lead efforts independently, prioritize work…