Administrative Assistant

POSITION SUMMARY

BNEA’s Administrative Assistant is responsible for coordinating the daily operations and facilities services of the BNEA office which includes vendor relationship, catering, supplies, and office event coordination. They are an organized and experienced individual who will report to the VP, Human Resources. This role is highly visible and requires comfort in managing various responsibilities and tasks.

Join us at our new campus in Irvine, California where an in-person 5-days a week work schedule will be observed.

• Perform a full range of administrative support functions for the company.
• Track budget plans and reconcile vendor invoices for office facilities and company events.
• Work closely with BNEA departments and personnel in performing the general maintenance of the office: supply office orders, reporting facility related incidents, interface with vendors, furniture purchases, etc.
• Track and manage BNEA facilities and office assets and maintain accurate records of inventory
• Be a representative of BNEA and participate in the greater facilities group planning meetings.
• Support company morale and culture — assist with planning and executing team events, internal and cross-company events, and celebrations to bring enthusiasm and collaboration to the office.
• Support, improve, and streamline current operational processes and policies related to office facilities and company-wide events.
• Manage facilities related communications throughout the office by providing administrative support for various forms
• Prepares, submits, and monitors requests, and expense travel/lodging arrangement claims.
• Assist with meetings and events by arranging facilities tasks, registering guests, coordinating catering, etc.
• Coordinate and facilitate the communication of information relating to office facilities to all employees of BNEA by email or other means in a timely manner.
• Perform other miscellaneous job-related duties as assigned.

• Minimum 1-2 years of relevant experience and an Associate’s degree or higher.
• Experience using/managing SAP Concur.
• Basic bookkeeping practices and procedures.
• Ability to work both independently and cooperatively in a demanding environment.
• Ability to understand and to determine priorities and to meet commitments.
• Excellent computer skills with Microsoft Office (Microsoft Excel, Word, PowerPoint, Outlook).
• Customer service oriented, with the ability to interact with all levels of the organization efficiently and effectively.
• Interest in video games is highly desirable but not required.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional physical labor required; moving of, or assist in moving of, furniture, supplies, etc.
• Must be able to lift up to 20 lbs.

$22.00 – $26.00