Sr. Executive Assistant

Description We are looking for an experienced Sr. Executive Assistant to provide high-level support to executive leadership in Irvine, California. This Contract position is ideal for a detail-oriented individual who excels at managing complex schedules, coordinating travel, and keeping executive operations organized and efficient. The role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment while maintaining clear communication across teams.

Responsibilities:

- Oversee executive calendars by evaluating competing priorities, resolving scheduling conflicts, and recommending adjustments that keep daily activities on track.

- Organize meetings from start to finish, including scheduling participants, preparing agendas, assembling presentation materials, and documenting key takeaways and action items.

- Arrange business travel by securing transportation, lodging, and meal plans, updating reservations as needed, and providing complete itineraries to executives before departure.

- Support executive leadership with a wide range of administrative activities that improve workflow, increase efficiency, and enable timely decision-making.

- Develop and maintain organized systems for records, correspondence, and important documents in both digital and physical formats.

- Facilitate communication between executives and internal departments to ensure information is shared accurately and follow-up items are completed promptly.

- Contribute to special projects and events through research, data compilation, and the preparation of reports, presentations, and other business documents.

- Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment at all times.

- Complete general office support duties such as filing, copying, scanning, and ordering supplies, along with other assigned administrative tasks. Requirements - At least 7 years of relevant experience, including substantial support for senior or C-level executives.

- Strong background in calendar management, executive meeting coordination, and domestic or international travel planning.

- Excellent organizational and time management skills, with the ability to manage multiple priorities simultaneously.

- Advanced written and verbal communication skills in English, along with strong interpersonal and conflict resolution abilities.

- Demonstrated ability to work independently, take limited direction, and produce thorough, high-quality results.

- High level of professionalism, discretion, and credibility when handling confidential business matters.

- Post-secondary education in Business Administration or an equivalent combination of education and practical experience.

- Experience with corporate records, litigation support, paralegal training, or supporting leaders within a public company is considered an asset. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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