Head of Administration

Overview

Job Title:

Global Administration & Operations Head

Position Type: FTE

Location:

Irvine, CA

Budget: 100-200k

Job #: 170785

We are looking for a Global Administration & Operations Manager to oversee end-to-end administrative and operational work for the US headquarters and global overseas branches. You will build a unified, efficient global administrative support system, ensure smooth daily operation of the US office, and provide full administrative support for cross-border business, investment and merger & acquisition activities.

• Take overall charge of administrative and operational management for the US headquarters and global overseas branches, establish and optimize a unified, efficient global administrative support system.
• Manage daily operation and asset management of the US office, and deliver high-quality working environment and logistical support for local teams.
• Oversee global travel arrangements, meeting planning and guest reception work, and provide strong support for cross-border business meetings, investor roadshows and due diligence for M&A projects.
• Provide HR administrative support for US-based staff, including onboarding, offboarding procedures, social insurance and benefit administration, visa assistance and other related work, and ensure full compliance with US labor laws and regulations.
• Establish and manage local vendor networks covering office equipment, travel, catering, security and other services, control administrative costs while improving overall service quality.
• Coordinate administrative resources between domestic and overseas teams to support the implementation of the company's global strategy and deliver comprehensive administrative support for cross-border collaboration.

• Bachelor’s degree or above in Business Administration, Public Administration or related majors.
• Minimum 5 years of relevant working experience in administration and operations management at US multinational corporations or Chinese enterprises with US branches; candidates with experience in technology or finance industries are preferred.
• Possess fluent bilingual communication skills in English and Chinese, capable of drafting and processing bilingual administrative documents and conducting daily business communications proficiently.
• Strong service awareness, excellent attention to detail and emergency response capabilities, able to resolve various administrative issues efficiently.
• Prior experience in building global administrative support systems for multinational companies is a plus.

Founded in 2009, Intelli Pro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, and the EU.

Intelli Pro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, Intelli Pro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants.

Learn more about our commitment to diversity and inclusivity at

The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Intelli Pro provides a comprehensive benefits package, all subject to eligibility.