Part-Time Project Coordinator

Part‑Time Project Coordinator

Location: Irvine or Los Angeles, CA.

• Manage supplier setups, prepare purchase requisitions, process supplier invoices, and collaborate with the accounting team to ensure timely and accurate payments.
• Use a P‑Card to purchase supplies and equipment for project and site managers, followed by monthly reconciliation of all transactions.
• Assist team members with travel arrangements and prepare expense reports to ensure accuracy and compliance.
• Draft proposal letters and maintain proposal folders within SharePoint to support business development efforts.
• Create project Teams sites, maintain electronic filing systems, and ensure all project documentation is organized and up to date.
• Support Project Managers by preparing submittals for client review and maintaining the submittal register.
• Help the project team complete closeout activities, ensuring all documentation and deliverables are finalized.
• Take on other responsibilities as needed to support evolving business needs and team operations.

• High school diploma or equivalent required.
• 7+ years of administrative or related experience.
• Intermediate proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Proven ability to work effectively in team environments while managing multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Positive attitude with a strong commitment to customer service.
• Must be able to pass a background check.

• Bachelor’s degree in Business Administration preferred.

WSP provides a comprehensive suite of benefits focused on health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting, or naturalization proceedings.

Expected Salary: $33.13 – $50.10

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.