Project Administrator

As a Senior Administrative Project Coordinator, you will be a trusted partner to executives and project teams, managing administrative and accounting functions for high‑impact water infrastructure projects that strengthen Southern California’s water reliability and resilience. Your role will require strong judgment, initiative, and a commitment to continuous improvement.

• Take responsibility for a wide variety of executive‑level and specialized project‑related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high‑level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters for both subcontractors and HDR
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures, and guidelines
• Organize and coordinate meetings, and develop presentations
• Work with complex contracts and sub‑agreements
• Track and monitor project budgets, workloads and schedules
• Schedule, organize, and participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers, and project teams
• Exercise good judgment and discretion, independently resolving problems and issues relating to administrative project functions
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Ensure compliance with project contractual obligations as needed
• Work closely with the Project Managers to prepare project schedules in Microsoft Projects or P6
• Perform other duties as needed

• Minimum 6 years of project accounting and administration experience in related roles
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Projects or P6
• Experience with Oracle products
• Adaptability and willingness to learn
• Good communication and planning skills

• Bachelor’s degree
• Minimum 5 years of related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Attitude and commitment to being an active participant in an employee‑owned culture

Location:

United States – California – San Diego (Other location: California – Irvine)

Schedule:

Full‑time;
Employee Status:
Regular

We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.