Property Administrator Irvine, CA

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily property operations in California. This long-term contract opportunity is ideal for an administrative specialist who communicates confidently with tenants, keeps office activities organized, and helps ensure service requests and documentation are handled efficiently. The position is fully onsite and offers the chance to contribute to a collaborative office environment while supporting property management functions.

Responsibilities:

• Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence.
• Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner.
• Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally.
• Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed.
• Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel.
• Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly.
• Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable.