Property Coordinator & Office Administrator - Newport , CA - Onsite

Property Coordinator /Office Administrator - ONSITE Position Overview

Our client in Newport Beach is seeking a highly organized and detail-oriented Property Coordinator / Office Administrator to support both property operations and office administration functions. This role is ideal for a proactive professional who enjoys managing multiple responsibilities, providing exceptional internal and external customer service, and contributing to a collaborative team environment.

• Code and process invoices
• Track and maintain insurance compliance
• Draft and distribute tenant communications
• Triage tenant requests and coordinate follow-up with appropriate team members
• Assist with scheduling and calendar management
• Maintain business licenses and related documentation
• Track recurring maintenance activities
• Manage rent reports and operational records
• Update asset management spreadsheets and reporting tools
• Distribute monthly financial reports
• Assist with vendor invoice processing and payment administration

• Answer and route incoming phone calls
• Greet and assist visitors
• Manage incoming and outgoing mail, deliveries, and packages
• Scan and organize company documentation and correspondence
• Maintain office and kitchen supplies
• Help ensure a professional and organized office environment
• Assist with company events and special projects
• Support collection and organization of tenant-related documentation
• Maintain electronic and paper filing systems

• 1–3 years of experience in office administration, property coordination, administrative support, or a related role
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• Familiarity with invoice processing and basic accounting principles
• Proficiency with Microsoft Office Suite
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Strong attention to detail and follow-through
• Self-motivated with the ability to work independently and as part of a team

• Experience supporting property management, facilities, or real estate operations
• Experience with compliance tracking and vendor coordination
• Strong administrative and record-keeping skills

• Competitive pay up to $32/hour
• Long-term contract opportunity
• Collaborative and professional work environment
• Opportunity to support a growing organization with a diverse portfolio of assets

Interested candidates are encouraged to apply today!