Executive Assistant, R&D

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Many structural heart patients suffer from heart failure with limited options. Our Implantable Heart Failure Management (IHFM) team is at the forefront of addressing these unmet patient needs through pioneering technology that enables early, targeted therapeutic intervention. Our innovative solutions are not just transforming patient care but also creating a unique and exciting environment for our team members. It’s our driving force to help patients live longer and healthier lives.

Join us and be part of our inspiring journey.

How you will make an impact:

This is an exciting opportunity for a dynamic Executive Assistant to join IHFM business unit supporting the SVP of R&D Engineering. In this role you will:

Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision

Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Expense reports

Other incidental duties
** This is a fully onsite role and will require you to be onsite in Irvine, CA 5 days a week
** What you'll need (Required):

H.S. Diploma or equivalent with 6 years of experience directly related experience including executive administrative support

What else we look for (Preferred):

Excellent written and verbal communications skills, including negotiating and relationship management skills

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Power Point Advanced  problem-solving skills

Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

Completes tasks in resourceful and effective ways Ability to manage internal and external confidential information with utmost discretion

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives

Ability to work in a fast paced, dynamic work environment

Strict attention to detail

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

Ability to interact professionally with all organizational levels

Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to…