Temporary Administrative Coordinator, Housing

Administrative Support Specialist

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Your Role on the Team

Job duties include, but are not limited to:

• Provide administrative support for daily office operations, including maintaining office procedures, managing electronic and hard copy records, and preparing correspondence, reports, and presentations.
• Coordinate multiple projects and priorities simultaneously while supporting students, student staff, faculty, staff, and campus visitors with a high level of customer service and professionalism.
• Maintain confidential records and information, assist with timekeeping and payroll-related processes, and ensure compliance with university policies and procedures.
• Utilize Microsoft Office, SharePoint, and other campus systems to manage data, troubleshoot basic technical issues, and support departmental operations and team initiatives.

What It Takes to be Successful

Required:

• Excellent interpersonal, written, and verbal communication skills with the ability to work effectively with diverse students, faculty, staff, and campus visitors while maintaining professionalism and confidentiality.
• Demonstrated administrative experience managing multiple projects, maintaining organized office procedures and records, and independently completing detailed assignments.
• Proficiency with Microsoft Office Suite, particularly Excel and Word, Adobe Acrobat, and SharePoint, with the ability to quickly learn new software and troubleshoot basic computer or system issues.
• Strong organizational, analytical, and teamwork skills, including experience preparing business correspondence, reports, and presentations and collaborating on interdependent projects.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience with UC systems, including PPS timekeeping or payroll processes.
• Familiarity with FERPA requirements and completion of workplace compliance trainings such as Sexual Harassment Prevention and Data Security.
• Experience supporting student-facing programs or working in a higher education environment with frequent interaction with students and student employees.
• Knowledge of PC hardware, computer peripherals, and basic technical troubleshooting.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $29.40/hour

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan Employment Misconduct
* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment
* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct;

or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - (Use the "Apply for this Job" box below)..php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or…