Office Administrator

Overview

Our client is seeking a highly organized and proactive Office Administrator to support day-to‑day operations and ensure the office runs efficiently. This individual will serve as a central point of coordination across teams, helping manage administrative functions, streamline processes, and provide a high level of internal and external support.

• Oversee daily office operations and maintain a professional, organized work environment
• Act as the first point of contact for incoming calls, emails, and visitors
• Coordinate calendars, meetings, and conference room scheduling
• Manage office supplies, vendor relationships, and service requests
• Support administrative functions including data entry, document management, and filing
• Assist with onboarding coordination, including preparing materials and scheduling
• Handle a high volume of incoming requests and prioritize tasks effectively
• Partner with internal teams to support ongoing projects and operational needs
• Assist with reporting, tracking, and process improvement initiatives
• Ensure a high level of accuracy, organization, and attention to detail across all tasks

• 2+ years of administrative or office support experience
• Strong organizational skills with the ability to multitask in a fast‑paced environment
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Professional, reliable, and detail‑oriented
• Ability to work both independently and collaboratively

• Experience supporting multiple departments or leadership teams
• Prior experience with vendor coordination or office management responsibilities

Determining compensation for this role at Vaco/Highspring depends upon a wide array of factors including the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact