Administrative Assistant Irvine, CA

Administrative Assistant

We are looking for an Administrative Assistant to support daily facilities and office operations for a short-term contract position based in Irvine, California. This role is ideal for someone who is organized, responsive, and comfortable handling a high volume of requests while keeping teams informed. The assignment is expected to begin Friday and continue for approximately 4 to 5 weeks, providing hands-on support across helpdesk coordination, office services, and employee assistance.

Responsibilities:

• Coordinate facilities-related requests by assigning tickets, tracking their status, and following up to help ensure timely completion.
• Serve as a central point of contact for the Facilities Helpdesk by reviewing incoming questions, prioritizing needs, and providing prompt responses.
• Partner with the maintenance team to share updates, communicate changes, and help keep work moving efficiently.
• Address employee questions with professionalism, provide accurate information, and elevate more complex issues when appropriate.
• Support workplace organization tasks such as locker allocation, move coordination, and maintaining related records when backup coverage is needed.
• Order and replenish office materials to help maintain a well-stocked and functional work environment.
• Prepare clear signage for offices, conference spaces, meetings, and other on-site needs.
• Act as the day-to-day contact for workplace service vendors, including beverage support, and assist with both smaller office changes and larger internal or external moves.
• Provide additional administrative and operational support as needed, including occasional extended hours or weekend assistance based on business demands.