Executive Administrative Assistant

Job Description - Executive Administrative Assistant (260000J7)

Job Description

Executive Administrative Assistant - ( 260000J7 )

Description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact—while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

If you’re looking for a fast‑paced, collaborative workplace where your ideas matter, join us as we lead the future of financing freedom of movement. Apply today.

The Executive Administrative Assistant provides administrative and clerical support to Executives, including management of calendars, appointments, travel arrangements, itineraries, executive correspondence, expense reporting, and coordination of critical and confidential matters. This role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations.

Executive Calendar, Travel & Logistics:
Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations.

Meetings, Events & Catering Coordination:
Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.

Office Administration & Document Support:
Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities.

Executive Communications & Confidential Information:
Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.

Expense Reporting, Visitor Support & Special Projects:
Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed.

Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.

Bachelor’s degree is preferred or a combination of education and experience.

Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.

Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders.

Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently.

Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials.

Collaborates effectively in a team environment and builds positive working relationships across departments.

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond.

Hybrid flexibility - 4 days in office, 1 day remote

Vehicle perks - monthly vehicle allowance plus purchase and lease discounts

Comprehensive health coverage - medical, dental, and vision plans

Employer-funded HSA contributions to help reduce healthcare costs

401(k) with company match and immediate vesting from day one

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