Office Administrator - Parttime

Classification

Nonexempt

$23.00 - $29.00 per hour

Executive Team, Project Managers

We are a growing general contractor. Our projects range from commercial builds to complex tenant improvements. We’re seeking a Part‑Time Office Administrator to be a cornerstone in building a strong foundation as we scale. This role will support day‑to‑day office operations and keep information flowing to the right people. This opening is ideal for someone who thrives in a dynamic, evolving environment.

We are looking for a reliable, detail‑oriented part‑time Office Administrator to support our in‑office operations. This role focuses on handling incoming mail, scanning and distributing documents to the correct departments, maintaining physical and digital files, and assisting with general office tasks. The ideal candidate is organized, consistent, and comfortable working independently.

None

• Receive, open, and sort incoming mail and deliveries
• Scan documents and route them to the appropriate departments
• Maintain organized digital files and physical filing systems
• Assemble and maintain binders and office records
• Assist with basic administrative tasks as needed
• Support general office organization and cleanliness
• Run occasional office‑related errands, if required
• Communicate clearly with team members to ensure documents are handled correctly
• Greets and directs clients and visitors
• Answers phone calls and emails
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence
• Performs other related duties as assigned

• Basic computer skills (scanning, email, file management)
• Strong attention to detail
• Good organizational habits
• Ability to handle confidential information appropriately
• Dependable and punctual
• Comfortable working in an office environment

• High school graduate
• Prior experience in an office or administrative role
• Experience in construction or professional services offices is a plus

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Other duties may include driving to conferences with potential clients, in‑person meetings as required by clients, and driving to public locations for pre‑bid conferences and bid openings.

Part‑time, in‑office. Flexible schedule, if it does not impede responsibilities.

• Flexible Schedule (if it doesn’t interfere with role responsibilities)
• Sick Pay
• Training Opportunities for Growth
• Paid Vacation and Holidays

CALTEC Corp. participates in E‑Verify to confirm work authorization.

We are an Equal Opportunity Employer and value diversity in our workplace.

No visa sponsorship (H1B or otherwise) is available at this time.

Please do not contact the office directly.