Temporary Executive Assistant, Donor Relations

Your Role on the Team

Job Duties Include, but are not limited to:

• Coordinate donor stewardship reporting projects by reviewing impact statements, formatting reports in Microsoft Word, and ensuring high-quality final documents.
• Manage donor mailing lists, maintain CRM (Zot Force) data, and perform data validation to ensure accuracy and completeness.
• Provide executive-level administrative support, including document preparation, scheduling, correspondence, and special projects.
• Collaborate with internal stakeholders to support donor communications and stewardship initiatives while maintaining confidentiality and attention to detail.

• Bachelor's degree and 1-3 years of administrative or office support experience.
• Advanced proficiency with Microsoft Office, particularly Excel and Word.
• Excellent written, verbal, and interpersonal communication skills, including proofreading and editing abilities.
• Strong organizational skills with exceptional attention to detail and experience maintaining databases or CRM systems.
• Ability to read, write, and follow written and oral instructions in English.

• Experience supporting donor relations, advancement, development, or nonprofit operations.
• Executive administrative support experience.
• Experience using Zot Force or a comparable CRM/database system.
• Experience with KFS or similar financial systems.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$5,475.00/month (exempt from overtime).

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement:
  As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;
  
  have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday - Friday, 8:00 a.m.

- 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more…