Office Assistant

The Management Trust

Position Title: Office Assistant

Location: Irvine, CA

Reporting To: Office Manager

Status: Non-Exempt, Full-Time

Salary: $19.00/Hourly

The Office Assistant is responsible for providing mailing and other administrative support for our internal and external clients serviced by our office, including, but not limited to the specific tasks outlined below.

• Process daily incoming mail, prepare for distribution, and post outgoing mail
• Make copies, print envelopes, use the folding/inserting machine, and log postage
• Prepare and maintain welcome packet materials; record postage charges
• Inventory, order, and distribute print/mailing supplies
• Maintain a stocked and organized supply area
• Prepare office mail for daily pickup
• Monitor copier supplies (i.e. paper, toner, etc.) throughout the day; reorder as necessary
• Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.)
• Conduct research as directed by the Division Vice President of Community Management
• Other duties and special projects as assigned

• Experience in reception and customer service preferred
• High School Diploma (or equivalent)
• Proficiency in administrative support – generally between 1-4 years
• Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus
• Ability to meet deadlines and address time-sensitive issues
• Ability to provide high-level customer service with astute attention to detail and organization
• Must be a team player
• Ability to manage workflow amid shifting priorities
• Willing to learn Company process and procedures, and learn/use proprietary software
• Adaptable and dependable with a solid attendance record
• Professional and respectful demeanor with all internal and external customers at all times

• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary for periods of time
• Relocate up to 25 pounds

• None

• Monday thru Friday, 8:00am to 5:00pm
• This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.