Executive Assistant to Dean, Claire Trevor School Arts

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

The Claire Trevor School of the Arts (UCI Arts) at the University of California, Irvine, creates transformative experiences through an interconnected, diverse and innovative community of artists and scholars.

As the only UC school encompassing art, dance, drama and music, reflected in its four departments, UCI Arts fosters creativity and interdisciplinary collaboration, empowering over 1,000 undergraduate and graduate students annually. With a focus on academic rigor, technology and a commitment to inclusivity, students engage in over 150 annual exhibitions, performances and workshops while preparing for a wide range of professional careers.

As part of a comprehensive research university, UCI Arts offers students the unique opportunity to pursue artistic and academic excellence as mutually informative endeavors. Our embrace of double majors and interdisciplinary as well as cross-school collaborations provides students with opportunities to develop as leaders in their fields.

Rooted in Southern California's vibrant cultural landscape in Orange County, UCI Arts maintains deep connections with regional, national, and global arts organizations and practitioners. These relationships expand UCI Arts' resources for students, providing career pathway-oriented opportunities, including internships and industry partnerships. Students can also gain professional experience through activities in our two professional galleries, the Contemporary Arts Center and the Beall Center for Art + Technology (see further information below).

UCI Arts' dynamic faculty, distinguished by their leadership in their creative practice, mentor students to become engaged global citizens. Our alumni launch into careers of impact, making significant contributions across both the arts and other sectors.

Under administrative supervision by the Assistant Dean and programmatic supervision by the Dean, the incumbent provides comprehensive administrative leadership to the Dean’s Office. This role provides executive level analytical and planning support that ranges from managing and coordinating the scope of the Dean’s calendar, to project management, advance of strategic priorities, and internal and external communications. The Executive Assistant provides proactive, responsive, and effective executive-level support and serves as a central resource for the coordination of all Dean’s events and activities.

Schedules and manages meeting logistics, coordinates all travel, processes payments/reimbursements, and supports planning and events for the Claire Trevor School of the Arts. Supports the dean with internal and external communications and the execution of key projects and strategic priorities.

This role conducts complex administrative analyses requiring a knowledge of University administrative organizations, procedures, and practices. Assumes responsibility for large scale administrative and development projects and provides analysis of the results. Oversees the management of files and implements office operating procedures. Interacts directly with donors and prospective donors, faculty, staff, campus administration, and community members. Takes initiative on projects and tasks.

Uses discretion with confidential information, and assures timely follow up and completion of projects. Serves as the liaison between community members, UC Irvine officials, Museum Team, Development Team, and the CTSA staff. Oversees and manages the…