Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Position Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, product sample management, and administrative support. This role plays a key part in maintaining operational efficiency, coordinating brand samples for internal teams and retail partners, and ensuring smooth office functionality in a fast-paced distribution environment.

• Sample Management
• Manage inbound and outbound product samples
• Track sample inventory and maintain organized storage system
• Coordinate sample shipments to retailers, media, and partners
• Maintain detailed sample log and distribution records
• Support Sales and Marketing teams with sample preparation for meetings and line reviews
• Office Administration
• Oversee office supplies ordering and inventory management
• Coordinate facility maintenance and vendor services
• Manage shipping and receiving for office-related items
• Handle general administrative duties (filing, document organization, mail distribution)
• Operational Support
• Assist with event preparation (retail meetings, brand visits, presentations)
• Support onboarding logistics (office setup, equipment coordination)
• Maintain office cleanliness and organization standards
• Coordinate company lunches or internal events (if applicable)
• Cross-Functional Support
• Work closely with Sales, Marketing, and Operations teams
• Provide administrative support to leadership as needed
• Assist with basic reporting or data entry tasks

• 1–3 years of office administration experience preferred
• Strong organizational and multitasking skills
• Detail-oriented and proactive mindset
• Basic Excel and Microsoft Office proficiency
• Strong communication skills
• Ability to handle physical sample inventory (light lifting may be required)

Annual Salary Range: $50,000 – $60,000

Actual compensation will be determined based on experience and qualifications.

• Health, dental, and vision insurance
• Paid time off
• 401(k) eligibility
• Opportunity to grow within a fast-growing beauty distribution company