File Clerk - Corporate Office Irvine

Who We Are

With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.

Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.

This position requires the ability to utilize office machines as required and the ability to complete tasks related to incoming & outgoing mail, document filing & storage, and daily office upkeep responsibilities. The CPS team provides administrative support for internal customers such as Community Managers, Accounting, and Human Resources.

Compensation: $20 per hour

Schedule: Monday to Friday; 7:15 AM to 3:45 PM

• Process outgoing mail requests for all company departments as requested, according to adopted schedule and procedures.
• Copy, fold, stuff, and post any mass mail order requests.
• Operate the postage machine and apply postage to outgoing mail according to weight requirements outlined by the United States Postal Service.
• Copy, punch, bind, and mail Director’s Reports.
• Stock paper at all machines and stations throughout the corporate office.
• Sort and file office-wide documents, including but not limited to Accounting files, Administrative Files, and Returned Certified Mail.
• Assist with yearly file purging.
• Assist with document storage and retrieval requests.
• Assist with outgoing welcome packets and escrow demands.
• Assist with daily office upkeep needs, including but not limited to break room duties and birthday decorations.
• Assist with homeowner data entry.
• Process certified mail per procedure, in accordance with requirements outlined by USPS.
• Process, sort, and distribute incoming & outgoing mail.
• Process, stamp, tear, fold, stuff, and post outgoing Accounts Payable checks.
• Assist with initial stages of invoice processing.
• Assist in performing any other CPS responsibilities and special projects as necessary.

• 1 - 2 years of administrative/file clerk/mail room experience (desirable)
• High school diploma or GED equivalent required
• Strong organizational abilities
• Ability to alphabetize and file accurately & quickly
• Excellent reading comprehension skills and ability to follow detailed instructions
• Commitment to compete against yourself to never stop improving
• Team Player attitude
• Cheerful, positive attitude and a desire to help people
• Strong organization and high attention to detail
• Ability to alphabetize and file accurately & quickly
• Excellent reading comprehension skills and ability to follow detailed instructions

Action’s goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor pagehere:

• Comprehensive benefits package for qualifying employees.
• On-going hospitality and property management training.
• Opportunities for career growth and advancement.
• Values driven company culture that encourages team work and excellence.

At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members.

We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued. Join us at Action Property Management and make a meaningful impact.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.