Admin-Executive Assistant

Admin-Executive Assistant

Duration: 02+ months with possibility of extension depending upon performance and based on business needs.

Location:

Irvine, CA 92614

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative work.
• Review and submit expense reports and other documents.
• Book travel, some international and complex for multiple leaders.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for meetings.
• Make arrangements planning meetings, etc.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one’s time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/

Experience:

• High school diploma or GED required.
• 8-10 years’ experience required.
• Experience required with Microsoft Outlook, Word, Excel and SAP Concur plus experience working with executives required.