Executive Assistant

Executive Assistant

CTC Global - Irvine, CA 92614

Salary Range $80,000.00 - $86,000.00 Salary/year Position Type Full Time Job Shift Day Education Level High School Travel Percentage None Category Executive

SUMMARY

• Work closely with the CTC Global management team to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.
• Works closely with other members of the administrative office staff to the overall benefit of the company's goals and objectives.
• Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.
• Communicate with internal and external parties as needed in a professional manner.
• Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.
• Gain knowledge of the daily operations of the assigned teams to create efficiencies with administrative tasks.
• Other projects as assigned.
• ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Support administrative tasks as directed
• Process invoices
• Handle expenditures on company credit card
• Schedule and coordinate meetings
• Coordinate travel, meals and meetings, among other tasks for CTC Executives
• Coordinate travel, meals and meetings, among other tasks for visitors
• Coordinate invitation letters and tender support documents for signature
• Accurately and confidentially maintain all files as applicable, notably commercial contracts files
• Prepare conference / meeting rooms
• Collaborate cross-departmentally including with other administrative personnel
• Maintain executive calendars
• Other tasks as assigned

• PREFERRED QUALIFICATIONS:

• High school diploma required
• 7+ years of related work experience preferred
• Excellent written and verbal communication skills
• Excellent teamwork skills
• Ability to execute projects to given timelines and deliverables
• Ability to remain flexible and agile in a constantly changing environment
• Excellent Microsoft Office skills (word, excel, power point) and Adobe
• Must respect confidential information
• Demonstrates HHS qualities