Temporary Executive Assistant, School of the Arts

Who We Are

Founded in 1965, UCI is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

Job duties include, but are not limited to:

• Manage the Dean's complex and strategic calendar, balancing competing priorities, scheduling high-level meetings, and serving as a gatekeeper for the Dean's time.
• Draft and coordinate internal and external communications, including correspondence and responses, particularly for candidates with UC or higher education experience.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation.
• Support special projects and administrative initiatives while processing reimbursements through KFS, as applicable.

Required:

• Experience providing executive-level administrative support, including complex calendaring in Microsoft Outlook.
• Demonstrated ability to manage multiple priorities, exercise discretion, and maintain confidentiality.
• Excellent written and verbal communication skills with strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite, particularly Outlook.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience supporting senior leadership within a UC or higher education environment.
• Experience with strategic calendaring, anticipating scheduling conflicts, and prioritizing executive commitments.
• Knowledge of Kuali Financial System (KFS) or similar financial systems for processing reimbursements.
• Experience coordinating projects or supporting project management initiatives.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $5,938.31/month (exempt from overtime).

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;

have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - .php

This is a temporary employment recruitment reporting to the UCI…