Facilities Coordinator, on-site

About The Role

Are you passionate about creating exceptional workplace experiences and delivering outstanding customer service.

Are you passionate about creating exceptional workplace experiences and delivering outstanding customer service.

As a CBRE Facilities Coordinator, you'll support one of our premier clients in the telecommunications sector, playing a key role in theday-to-day operations of a dynamic campus in Irvine, CA. This position supports an approximately 800,000-square-foot campus of office and critical lab space,helping ensure facilities operate safely, efficiently, and reliably in supportof business and research activities.

As part of CBRE's Facilities Management team, you'll collaborate closely with client stakeholders, Facilities Managers, vendors,contractors, and service providers to coordinate maintenance activities, manageservice requests, and support operational initiatives. You'll help drive projects to completion, maintain high service standards, and contribute to an exceptional workplace experience across both office and technical environments.

If you enjoy problem-solving, building strong relationships, managing multiple priorities, and making a tangible impact on facility operations, this is an exciting opportunity to grow your career withan industry leader.

• Monitor and manage open work orders to ensure timely completion, accurate documentation, and closure in accordance with established service levels.
• Dis patchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
• Createand manage purchase orders within designated systems to support maintenance activities, services, and operational needs.
• Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
• Collaborate with landlords, tenants, and service providers to ensure compliance with established procedures, policies, reporting requirements, and service expectations.
• Serveas a point of contact for site-related inquiries, responding promptly and professionally to client requests, concerns, and service needs.
• Review work orders, proposals, vendor documentation, and department records to ensure completeness, accuracy, and alignment with operational requirements.
• Conduct routine site walkthroughs to identify facility-related issues, monitor service quality, and support corrective actions as needed.
• Follow established procedures, written instructions, and communications while proactively seeking clarification when necessary to ensure successful outcomes.
• Respond effectively to routine inquiries and concerns from clients, vendors, team members, and leadership.
• Utilize established processes and guidelines to resolve routine operational issues while exercising sound judgment and attention to detail.
• Contribute to team success by consistently delivering high-quality work within clearly defined responsibilities, processes, and performance expectations.
• Execute assigned tasks and administrative functions accurately and efficiently while working under the guidance of facility management leadership.

• High School Diploma or GED, plus 2 or more years of professional related experience.
• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook,…