Executive Assistant to Chief Executive Officer

ELIXIR MD Inc is a pioneer in medical innovation, focusing on enhancing patient well-being and achieving exceptional outcomes. The company specializes in Photobiomodulation Devices, with its proprietary ELIXIR MD™ EPBM™ technology revolutionizing surgical procedures and recovery for Plastic Surgeons.

ELIXIR MD Inc also integrates advanced 3D imaging through EVA3D™, optimizing facial aesthetic surgery with precise surgical planning and improved patient consultations. Positioned in a rapidly growing multi-billion-dollar market, the company serves various surgical specialties, including plastic surgery and ENT. ELIXIR MD Inc is committed to excellence and advancing the standards of medical care.

The Executive Assistant to the CEO serves as a strategic partner and trusted gatekeeper, ensuring the CEO can operate with maximum efficiency, focus, and impact. This role is responsible for managing the CEO’s daily operations, coordinating a highly complex and ever-changing calendar, and ensuring priorities are executed seamlessly across internal teams and external stakeholders.

As the central point of coordination for the executive office, the Executive Assistant facilitates communication between the CEO, leadership team, partners, investors, and other key stakeholders. This individual helps streamline decision-making by organizing information, anticipating needs, and ensuring the CEO is fully prepared for meetings, presentations, and critical business initiatives.

In addition to calendar and travel management, the Executive Assistant oversees key administrative and operational functions that support the CEO’s productivity, including meeting preparation, document management, follow-ups on strategic initiatives, and coordination of executive communications.

The role also requires maintaining strict confidentiality while exercising sound judgment in handling sensitive business matters.

The ideal candidate is proactive, resourceful, and highly organized, with exceptional attention to detail and the ability to manage competing priorities in a fast-paced environment. This person thrives in a high-growth, entrepreneurial setting, anticipates challenges before they arise, and consistently delivers solutions that allow the CEO to focus on strategic leadership and company growth.

Provide direct, high-level administrative, operational, and strategic support to the CEO to ensure their time, priorities, and initiatives are executed effectively. Act as a trusted partner to the CEO by managing daily operations, anticipating needs, and removing obstacles that may impact the CEO’s ability to focus on strategic leadership and company growth.

Manage and strategically optimize the CEO’s complex and evolving calendar by aligning meetings, commitments, and events with company priorities. Coordinate internal leadership meetings, external stakeholder engagements, board interactions, and executive obligations while ensuring appropriate preparation time and workflow balance.

Serve as the primary coordination hub between the CEO, executive leadership team, physicians, investors, partners, and other key stakeholders. Ensure information flows efficiently across the organization while maintaining alignment on company initiatives, strategic objectives, and leadership priorities.

Organize and prepare executive meetings by developing agendas, compiling briefing materials, and ensuring the CEO is fully prepared for discussions and decisions. Capture key takeaways, track action items, and ensure follow-ups are completed across departments to maintain momentum on critical initiatives.