Executive Assistant

Executive Assistant, SVP & ELT

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

In this role, the Executive Assistant (EA) will report to the Global SVP Therapy Leader and support several of his leaders. The EA will assist in a fast-paced and rewarding environment. The ideal candidate will be experienced in working with multiple executives, primarily senior leaders, as well and various levels throughout the organization. They must be able to exercise discretion and judgment with confidential matters, while managing multiple priorities simultaneously.

This role requires a proactive self-starter who possesses exceptional communication skills, both oral and written. A high level of professionalism, flexibility, and strong attention to detail are essential.

• Manage ELT’s time including schedules and calendar to optimize and prioritizing meetings, time and logistics, with attention to accuracy and detail on confidential information with utmost discretion

• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to generate reports, including developing findings from data

• Ensure the preparation of confidential information, documents, and logistics for meetings of executives

• Perform complex administrative activities including screening and directing confidential phone calls, as well as negotiating ELT's commitments, representing the ELT to internal and external visitors, and composing ELT draft responses to correspondence and requests; with little to no direction

• Greet and engage internal and external visitors, including providing necessary preliminary information and ensuring professional interaction at all times

• Schedule complex domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

• Plan and execute meetings and events independently

• Incidental:
  Assist in complex administrative projects/tasks

• H.S. Diploma or equivalent 8 years’ experience directly related experience

• Executive level administrative support

• Bachelor's Degree is preferred

• Proven expertise in MS Office Suite

• Excellent professional written and verbal communication skills and interpersonal relationship skills, including proven success in establishing and maintaining high-level organizational support

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements, including the acumen to appropriately interpret and apply them to current situations

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Power Point

• Excellent written and verbal communications skills, including the ability to effectively represent the ELT internally and externally

• Advanced problem-solving skills, including the ability to formulate alternatives and solutions

• Advanced ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

• Ability to manage internal and external confidential information with utmost discretion

• Works autonomously within established procedures and practices

• Ability to build…