Temporary Administrative Assistant, Clinical Support

Who We Are

Founded in 1965,

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

• Navigate, clean, and organize digital files and folders, manage multi-year data downloads, and upload clinical case and time logs into student tracking platforms.
• Manage and clean up shared inbox by routing complex inquiries to appropriate personnel and directly assisting students with routine orientation-related questions.
• Process and migrate approved student compliance records and time log data across summer quarters for both DNP and Prelicensure nursing programs.
• Serve as a clear, professional, and approachable administrative point of contact for nursing students seeking information and program guidance.

• 1 to 3 years of administrative or office support experience in a fast-paced environment.
• Strong detail orientation, problem-solving skills, and a process-driven approach to data entry, audits, and record updates.
• Exceptional written and verbal communication skills with the comfort and confidence to interface directly with students and department staff.
• Proven ability to manage time effectively, collaborate across teams, and handle confidential student information.
• Ability to read, write, and follow written and oral instructions in English.

• Prior administrative experience working within a university setting, nursing program, or higher education academic unit.
• Exposure to clinical tracking software or higher-education databases such as eValue or Typhon, or a strong aptitude for quickly learning complex data systems.
• Demonstrated ability to organize high-volume shared mailboxes and file systems efficiently.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $30.87/hour

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement:
  As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;
  
  have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary…