Office Assistant; Mail & A​/P Clerk

Office Assistant (Mail & A/P Clerk) | Contract-to-Hire

Location: Irvine, CA

Pay Rate: $26-$28.00/hour DOE

Schedule: Monday-Friday | 8:30 AM - 5:30 PM

Employment Type: Full-Time, Contract-to-Hire

We are seeking a reliable and detail-oriented Office Assistant (Mail & A/P Clerk) to support daily mailroom, administrative, and accounts payable functions. This is an excellent opportunity for someone looking to build a career in office administration, accounting support or operations within a professional corporate environment.

• Open, sort, and distribute incoming daily mail
• Monitor and manage the Accounts Payable email inbox
• Upload invoices and route them to the appropriate AP processors
• Prepare checks for outgoing mail, including matching utility payment stubs with corresponding checks
• Assist with preparing Fed Ex shipping labels and coordinating outgoing shipments
• Support vendor maintenance activities, including:
  • Processing vendor additions and updates
  • Verifying vendor insurance compliance documentation
  • Verifying ACH and banking information
• Provide general administrative support as needed

• High school diploma or equivalent required
• Bachelor's degree preferably in Business, Accounting, Finance, Communications, or a related field
• Previous administrative, clerical, mailroom, accounts payable, customer service, or office experience preferred
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Proficiency in Microsoft Outlook, Excel, and other Microsoft Office applications
• Strong written and verbal communication skills
• Professional, dependable, and team-oriented attitude
• Eagerness to learn and grow within an organization

• Competitive pay at $26-$28/hour DOE
• Full-time, steady work schedule
• Contract-to-hire opportunity with long-term potential
• Professional and collaborative work environment
• Opportunity to gain experience in accounts payable, vendor management and corporate operations