Executive Assistant to Chief Accounting Officer Job Irvine area,California USA,Administrative/Clerical

Assist in the management of the daily calendar including coordination and scheduling of internal and external meetings, including reserving conference rooms and understanding tech requirements
Office and executive support - document organization (including scanning and creating binders), agenda preparation and updates, catering, travel and meal coordination, screen incoming calls
Other general administrative support, as required
Help plan team celebrations such as wedding and baby showers
Manages gift card tracking
Investor Relations Coordination (ex. Maintain organization of the Investor Portal; investor relations, investor reports, investor distributions, etc.)
Conduct regular audits of entire database to include annual mass investor mailings for purpose of verification of contact(s) information, wire information, commitment, tax ’s, special instructions
Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests to include customized mail merge setups for physical & electronic mailings
Manage and coordinate yearly investor distributions for tax purposes such as 1099’s, K-1s and Demand Letters
HR Coordination (support logistics for HR team meetings, training, team member events, process HR related invoices and contract administration, support onboarding new hires, assist with team member active directory, ad hoc projects etc...)
Tax Accounting Coordination (assist in receiving requests, validating accuracy, scanning and filing notices, obtaining signatures, assist with entityformations, dissolutions and related documentation etc...)
Treasury Management Coordination (prepare and manage the setup of new bank accounts along with documentation, system set ups, maintain existing bank accounts/maintenance, coordinate electronic payments, monitor deadlines and cutoff timelines etc...)

Assist in the management of the daily calendar including coordination and scheduling of internal and external meetings, including reserving conference rooms and understanding tech requirements
Office and executive support - document organization (including scanning and creating binders), agenda preparation and updates, catering, travel and meal coordination, screen incoming calls
Other general administrative support, as required
Help plan team celebrations such as wedding and baby showers
Manages gift card tracking
Receive / open mail /prepare Fed Ex packages
Expense reimbursements
Investor Relations Coordination (ex. Maintain organization of the Investor Portal; investor relations, investor reports, investor distributions, etc.)
Conduct regular audits of entire database to include annual mass investor mailings for purpose of verification of contact(s) information, wire information, commitment, tax ’s, special instructions
Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests to include customized mail merge setups for physical & electronic mailings
Manage and coordinate yearly investor distributions for tax purposes such as 1099’s, K-1s and Demand Letters
HR Coordination (support logistics for HR team meetings, training, team member events, process HR related invoices and contract administration, support onboarding new hires, assist with team member active directory, ad hoc projects etc...)
Tax Accounting Coordination (assist in receiving requests, validating accuracy, scanning and filing notices, obtaining signatures, assist with entityformations, dissolutions and related documentation etc...)
Treasury Management Coordination (prepare and manage the setup of new bank accounts along with documentation, system set ups, maintain existing…