Executive Assistant

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Information

Position Title

Position Title Executive Assistant

Position Type

Position Type Regular

Job Number

Job Number SA90624

Full or Part Time

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Exempt

Anticipated Pay Range

Anticipated Pay Range $80,000 - $90,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Executive Assistant performs complex and sensitive assignments requiring initiative, confidentiality, independent judgment, and knowledge of University policies and procedures. This position serves as the primary point of contact and liaison on any matter directed to the Office of the Dean and CUSP by university and community constituencies, as well as external professionals and vendors. Duties include but are not limited to: maintaining the Dean’s complex calendar;

scheduling appointments, meetings, conference and Zoom calls; supporting the Director of Finance and Administration with payment processing, search/onboarding processes, and other administrative functions; providing high level administrative and logistical support for functions of school including meetings, minutes, events, announcements, calendaring, room reservations, and catering arrangements.

Responsibilities

• Perform complex and sensitive assignments requiring initiative, confidentiality, independent judgement, and knowledge of University policies and procedures.
• Represent the Dean’s office in a professional and welcoming manner. Interact in a positive, professional manner with donors, staff, faculty, students and others.
• Serve as primary point of contact and liaison on any matter directed to the Office of the Dean by university and community constituencies, as well as external professionals and vendors.
• Prioritize and manage visit and meeting requests for the Dean, including students and external stakeholders.
• Co…