Executive Assistant Job Irvine area,California USA,Administrative/Clerical

Position Summary

MARKETING STATEMENT

The Defense Systems Division is part of the Parker Aerospace Group, located in Irvine, California. Our products are used across military and commercial platforms globally. We specialize in cutting edge thermal management systems and components including fans, pumps and compressors, ammunition handling systems, weapon scoring systems, dynamic pressure sensors, piezoelectric accelerometers, towed targets, reeling machines, and associated telemetry.

For over fifty years, we have been a leader in defense products, contributing to the operational success of some of the most advanced military platforms worldwide.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges.

At Parker, our team members belong, matter and make a difference.

JOB SUMMARY

With minimum supervision, and reporting to the general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity, and complexity requiring extreme confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow-through.

ESSENTIAL DUTIES & RESPONSIBILITIES

Efficiently operates personal computer and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.

Enter and manipulate data on spreadsheet, database, or file management program and perform a broad range of typing projects.

Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.

Interface effectively with team members, functional departments, and customers.

Delegate portions of assignments and offer support and assistance to others, as required.

Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.

Proofread and correct grammatical, typographical, compositional, or data errors.

Read mail, highlight action or important items, and attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to correspondence or draft response for review and signature in a timely manner.

Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.

Closely monitor calendar and make appointments as required. Make complex domestic and international travel arrangements.

Process and file various company required forms and reports, such as expense reports and cash disbursement requests.

Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.

Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement. Effectively apply lean concepts and tools in work area.

Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area.

Manage office supplies inventory by ordering and stocking supplies as…