Executive Assistant

Description We are looking for an Executive Assistant to provide high-level administrative and operational support in our office. This contract position with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, communicates proactively, and can manage competing priorities with minimal direction. The role combines executive support, coordination of travel and meetings, and assistance with recruiting-related activities while handling sensitive information with professionalism and discretion.

Responsibilities:

- Manage complex executive calendars, prioritize scheduling needs, and coordinate meetings across internal and external stakeholders.

- Arrange business travel from start to finish, including flights, lodging, ground transportation, and detailed itineraries.

- Prepare and submit expense reports, track invoices, and support vendor payment processing with accuracy and timeliness.

- Provide day-to-day administrative support by anticipating needs, sharing regular updates, and escalating issues before they become urgent.

- Assist with recruiting coordination by supporting candidate scheduling, sourcing activities, screening logistics, and applicant tracking system updates.

- Draft, edit, and format correspondence, reports, and other business documents using a tone appropriate for both internal and external audiences.

- Partner closely with leadership to keep priorities organized and ensure meetings, follow-ups, and action items stay on track.

- Maintain confidentiality while handling sensitive business information and executive communications.

- Support onsite office operations Monday through Friday and contribute to a responsive, high-accountability work environment. Requirements - At least 3 years of experience in an Executive Assistant role, recruiting coordination, or another independent support position with significant ownership.

- Demonstrated success managing calendars and coordinating business travel, including booking flights, hotels, and multi-stop itineraries.

- Experience processing expense reports, invoices, and vendor-related payments.

- Familiarity with recruiting support activities and applicant tracking systems such as Jazz, Greenhouse, iCIMS, or comparable platforms.

- Advanced proficiency in Microsoft Word and Excel.

- Strong written and verbal communication skills with the ability to adjust style based on audience and situation.

- Proven ability to work autonomously in a fast-paced setting while remaining organized, proactive, and detail-oriented.

- High level of discretion and sound judgment when handling confidential information. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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