Executive Assistant

Executive Assistant

At Park Consulting Group, this person will be the trusted right hand to the Founder / CEO. This person will create order, protects priorities, anticipates what is coming, and makes sure important details never fall through the cracks. One hour may involve preparing the CEO for a major client meeting. The next may involve reorganizing travel, following up on a contract, solving a vendor issue, coordinating a company event, or handling a time-sensitive personal matter.

The work is varied. The expectations are high. The impact is immediate.

This is an opportunity for an exceptional Executive Assistant who wants to become indispensable to a Founder and help a growing company operate at a higher level. You will work directly with the Founder of a growing consulting firm and have a front-row view of how the company serves clients, develops business, solves problems, and continues to grow. Your contribution will be noticed every day.

• Exceptionally Organized
  - You do more than maintain a to-do list. You build systems, trackers, checklists, and routines that keep multiple priorities moving without constant reminders.
• Fast and Accurate
  - You move with urgency, but you do not sacrifice quality. You notice incorrect dates, names, locations, attachments, travel details, and inconsistencies before anyone else does.
• Proactive
  - You do not wait for every step to be assigned. You think ahead, identify what will be needed, and take action before a problem reaches the CEO.
• Resourceful
  - When plans change or something goes wrong, you remain calm, assess the options, and find a practical solution.
• Technology-Forward
  - You are highly proficient with Microsoft 365 and comfortable learning new systems, especially thoughtful ways to use AI, automation, and technology to reduce repetitive work and improve accuracy.
• Clear Communicator
  - You write concise, professional communications, take rigorous meeting notes, identify decisions and action items, and follow through until the loop is closed.
• Committed to the EA Profession
  - You genuinely enjoy helping an executive perform at a higher level.

• Email inbox and communications:
  Monitor, organize, and prioritize incoming messages; coordinate and draft responses; surface important matters; and ensure critical communications receive timely attention.
• Calendar and priorities:
  Own a complex and changing executive calendar, resolve scheduling conflicts, protect the CEO's time, and anticipate meeting preparation and travel requirements.
• Domestic and international travel:
  Coordinate flights, hotels, transportation, itineraries, and schedule changes with exceptional accuracy.
• Meeting preparation and follow-through:
  Organize agendas and materials, attend selected meetings, take detailed notes, document decisions, and track commitments through completion.
• Electronic File and Document Management:
  Demonstrated ability to create and maintain disciplined electronic filing, document-control, and information-management systems, preferably using SharePoint, Teams, and One Drive.
• Executive projects:
  Take special projects from initial direction through final delivery by defining next steps, coordinating participants, monitoring progress, and resolving issues.
• Company event support:
  Support vendor management, logistics, invitations, and tasks to organize company outings and events.
• Systems and process improvement:
  Create SOPs, checklists, trackers, and technology-enabled workflows that improve visibility, organization, and execution.
• Executive and personal support:
  Coordinate purchases, returns, shipping, gifts, appointments, deliveries, and vendors at the office or personal residence, along with occasional errands throughout Orange County.