Acquisitions and Collections Assistant

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Title Acquisitions and Collections Assistant

Position Type Regular

Job Number SA81724

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range $23.00-$25.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Under the supervision of the Collection Services Librarian, the Acquisitions and Collections Assistant supports the Law Library’s collections by acquiring, processing, and maintaining materials. This position handles ordering, receiving, and financial tracking of library materials. In addition, this position performs collections and database quality control tasks, filing loose-leaf and serial updates, and assisting with database and collection maintenance projects. Additional responsibilities include shifting materials, creating and updating procedural documentation, assisting with training staff and student workers, providing regular Circulation Desk coverage, and completing special projects and other duties as assigned.

• Process purchase orders and law library invoices.
• Monitor and reconcile library funds and purchase orders.
• Assign fund codes, obtain payment authorizations, and send invoice to Accounts Payable.
• Communicate with library vendors, place claims, review account statements, identify and resolve payment problems and discrepancies. Process cancellations and returns.
• Verify receipt of library materials and confirm purchase order information.
• Create and edit check-in, holdings, and invoice records in the ILS , and process for payment in financial systems.
• Maintain library invoice and financial records.
• Update and maintain documentation.

• Maintain…